If you have an account on the server, you can use cronjobs which regularly trigger actions. I recommend that you set up a PHP script which does whatever bookkeeping you need, and that you call it either directly with
php <myscript.php>
or via the apache server using
wget http://<myserver>/<myscript.php>
If you can do that from the command line, you can put the command in your crontab which you can edit with
crontab -e
from the command line.