This form was found on the net and was change to fit my needs. I hope it fits yours as well.......
I. Interdictory
The Website Planning Worksheet is to be used in conjunction with the Website Design Contract and Website Content Worksheet.
This questionnaire is designed to enhance communications between ------------ and the client. Please read throw the Website Planning Worksheet carefully and fill in all blanks that apply.
Organization Name: ________________________________________________
1. Purpose
Please specify the most important purpose for the website a “1”, for the most important followed by a “2” for being less important. Leave those blank which do not interest you at all.
___ To edit, upgrade, and/or maintain preexisting online web content.
___ To seek opportunity with professionalism throw an online resume and/or portfolio.
___ To gain a favorable impression of the company or organization.
___ To develop a qualified list of prospects.
___ To sell products directly taking credit card information over the Internet.
___ To encourage potential customers to contact your company by phone or mail to consummate sales.
___ To make available product information and price lists to distributors.
___ To make available product information and price lists to customers.
___ To strengthen brand identification.
___ Other _____________________________________________________________________
2. Site Organization
Total number of pages decided upon. ___________________
Do keep in mind that a Basic Website Plan consists of a vertical six page design or a horizontal eight page design.
Please cycle a website layout that you and your company would like to use for this website project. You can choose the custom website for an additional charge.
Basic Horizontal Custom Horizontal Basic Vertical Custom Vertical
3. Site Domain Names
Site Name on Masthead: ___________________________________________
Domain Name must be registered through your web hosting service and approved by a domain registration service before you can use it. You may check the availability of your domain name at Network Solutions (http://www.networksolutions.com).
Domain name ________________________________ ____ Desired ____ Already Registered
User Name ___________________________________________________________________
User Password ________________________________________________________________
4. Masthead Graphic
It is very helpful if you will include a copy of your company’s letterhead, brochures, catalog, etc. so we can see how you present your company’s image.
Is the Company Logo incorporated in the Masthead graphic? ______________________
If so, please enclose a color copy.
Is your Company logo and/or Masthead a photo, drawing or graphic? ________________
Typeface preference: ______________________________________________________
Preferred colors in palette (PMS colors?) ______________________________________
Do you have any ideas for your masthead? _____________________________________
5. Color and Accents
For the most part, we recommend a white background for best readability and contrast, with a band of color or a pattern running down the left margin of the webpage. What is your preference?
May we include a link at the bottom of the welcome page which reads “Website designed by -------------”? (You are under no obligation to say yes.) ____Yes ____ No
6. Navigation System
The navigation systems of all are basic website design packages include:
• Links from the front page and sectional pages to every page in the system to enable Web search engines to “spider” and index content on every page.
• Colored bar “Image Map” with a brief word or two indicating each page. This appears at the top or left side of every page. You are limited to a maximum of about eight (8) selections on this image map with the basic website design package.
-Optional Systems- Circle those you wish to be incorporated in your website.
• Left-Side “Buttons” can be used, but we do not recommend them, since they are more expensive and time consuming to maintain when a change or addition is made to the system. Also, it takes significantly longer to load many buttons than an image map of the same area. (Extra charge)
• Frames System where, typically, a scrolling menu remains on the left side to provide navigation. We do not recommend frames in practically any situation, since they are a design disaster. They do not always print out, cannot be bookmarked easily, and often make the page design look “tacky” with their ugly gray scroll bars. We see them as the amateur’s way to look cool. In a very few cases, they are useful (1) to display large databases of information, (2) purposely hide URLs of content pages, (3) send visitors to other sites while making it easy for them to come back. (Extra charge)
• In site Search Engines are useful on larger sites of twenty or more web pages to help visitors quickly find what they are looking for. (Extra charge)
• Dropdown menus, one for the best ways to have mass amounts of internal web pages display. Dropdown menus are strongly recommended for advanced website designs. (Extra charge)
7. Basic Page Elements
These are the important items witch appear on nearly every webpage on your site (except the “home” page.)
• Page titles which show in the web browser, tabs, and on favorite name.
• Top-of-page graphic based on the design of the masthead graphic.
• Page Title in larger type. Heading Font Style ___________________________ (we recommend Lucida Sans Unicode, Arial Bold, or Times New Rome)
• Text. Body Font Style:_____________________________________________ (we recommend Lucida Sans Unicode, Arial Bold, or Times New Rome)
• Navigation Bar Vertical or Horizontal
• E-mail response link to the following e-mail address:
_______________________________________________________________
• Copyright and trademark information in small print at the bottom of every page.
What registered trademarks, trademarks, and service marks does your company want to indicate here?
Do you have any trademarks or service marks? If so, please list them here and indicate which ones are registered trademarks are.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
8. Photos, Graphics, Animations, Sound, and Video
Our contract includes a statement that you own the copyright to, or have permission from the copyright owner to use any photos or graphics you send us.
• Clipart tends to look bit tacky on websites. We recommend photos.
• Photos supply either by sending the photos themselves for us to scan and return, or by sending the digitized images on a diskette.
• We can also book appointments for professional photography shoots. Photo shoots are billed to you for our time at an hourly rate.
For an extra charge we can equip your website with:
• Sound, either MIDI musical background or streaming Real Audio for music or voice.
• Animated GIF images and flash animation segments.
• Shockwave Animations
• Video clips
• CMS (Content Management System) Please keep in mind that Content Management Systems consists of a particular database archives and most be updated frequently. Do to this we only recommend our server spaces at a set cost per month for hosting.
9. Response Forms
What is the purpose of your response form?
___ Guestbook for visitors to record comments.
___ To request for information.
___ To survey customer preferences.
___ For Email Broadcast of news articles and/or advertising.
___ Other _________________________________________________________
Please note: We do not set up sites that use the response form as an order form, since these require secure servers, and secure order pick-up. For one to two products we recommend using ShopSite Lite with a secure server. We charge extra to set up the ordering system.
10. Web Hosting Service
We are not in the web hosting business. We recommend to our clients web hosting services tailored to their specific needs. We’ve worked with dozens of hosting services, the good, the bad, and the ugly. We usually do not recommend hosting on your local dial-up ISP, since they are not well-prepared to meet specialized business site hosting needs. Their main business is usually dial-up access, and hosting is only a sideline for them. Please let us recommend a Web host service for you. There is a mass amount of different web hosting services out there to pick from, but even some of the most expensive hosting serves might not be equipped to handle the specific needs of your site.
Existing Web Host Company: ______________________________________________
Hosts Phone Number: _____________________________________________________
Hosts Email for Support: ___________________________________________________
11. Register and Adverting Your Website
We submit your information to Web search engines to “register” your website after final payment is received. Before doing this we work with you to get 50 to 100 keywords and a carefully constructed 25-word sentence containing the most important keywords.
We do provide advanced search engine manipulation techniques for increasing the amount of customers and/or clients to be directed toward your site. Advanced search engine manipulation prices are based on a plan system separate from your website development plan. For more information please cycle request Advertising Plan Worksheet or cycle not interested.
Request Advertising Plan Worksheet Not Interested
12. Maintenance
Development Target Date: ______________
Package prices include minor updating over the first three months of the contract received and signed by ---------------(Webmaster and Developer) and/or -------------(Projected Manager and Analyst). This covers minor price changes, text, placement of pictures, ext. It does not include major changes, such as changing layout and swapping out newsletters content (which essentially constructing a new webpage), which is billed at our hourly rate.
Target Date for final payment to be made and your Web Site to be advertised:
________________
Please Sign here ________________________________________________________________
On behalf of my organization I approve the above plan which I have developed with ----------------- to construct a website, and I authorize --------------- to use this Website Planning Worksheet as the basis of the project.
Signature__________________________________________________ Date__________
These are the items that will make up the package you’ll be sending to us:
• Website Planning Worksheet
• Website Design Contract
• Website Content Worksheet which will define for us the:
o Written content for your webpage’s (preferably on a diskette formatted for Microsoft Word for Windows [2.0, 6.0, 7.0, 8.0, 2000, 2007], open office’s writer, or Microsoft publisher. You can also use note pad that comes free with windows operating systems.
o Photos or graphics to be included. You may send graphics and photos which we can scan into electronic form. Even better, send us a diskette or ZIP disk with your graphics in any popular PC format, make sure each pitch has a 3-digit extension, such as .jpg to indicate the format in which it is given.
o Your company logo (if any), and tell us the PMS color. *Samples of your printed materials, brochures, letterheads, cards, booklets, etc.- so we can see how you present your company image.
• Check for at least 50% of the total.
We are looking forward to receiving your materials and constructing your website!
Sincerely,
------------- Webmaster & Developer
& ---------- Projected Manager and Analyst
Paying my does.............. I do ask that you change the form at least 15% to 20%..... Thanks Steven James Petersen